Virtualization: A desktop savings plan

New virtualization solutions can cut desktop computer costs and boost security. Here are the options.

Maintaining employees' computers is one of the information technology department’s most thankless responsibilities. The desktop and laptop PCs that are fixtures of today’s workplace eat up IT staff time and a good slice of the department’s capital budget. But usually, the IT department hears from users only when the devices are broken or tied to a security breach.

Cost savings and security top benefits

A survey of government information technology managers who are implementing desktop virtualization systems were asked to select the top three benefits of the technology. The results were:

  • 35% Reduced operating costs
  • 32% Improved network security
  • 31% Reduced capital costs

Source: CDW Government online survey of 377 federal IT managers in April 2009

Desktop virtualization technologies probably won't make users any more appreciative, but by centralizing desktop administration tasks in the data center they can lighten the load on the IT department while enhancing security. Estimates on the potential cost savings vary widely because the upfront costs for buying virtualization systems or upgrading existing infrastructure such as networks to support it shift depending on the would-be implementer’s situation. But analysts do agree that overall costs will come down in the long run, sometimes significantly.

Part of that challenge is that agency leaders have to sort through several virtualization options, and choosing the best one — or a combination — for each unique situation can be difficult.

Desktop virtualization aims to simplify desktop computing in much the same way as its better-known sibling, server virtualization, lets agencies cut fat in the data center by running multiple virtual machines on a single physical one. Fewer servers means less hardware and lower support costs.

Desktop virtualization doesn’t eliminate computers from users’ desks, but it does allow workers to get by with less expensive, stripped-down models or even older, re-purposed units. The technology transfers a lot of PCs' brains and data storage to central servers in the data center, where IT staff members can manage them more efficiently, including keeping them up-to-date with security patches.


More from FCW on virtualization:

Virtualization: A guide to the latest lessons learned
Cloud computing: Is it secure enough?
Display protocols critical in desktop virtualization battle
Use of virtualization lacking in agencies


Government has been broadly adopting server virtualization, which is now a fairly settled and mature technology. The desktop variety, in contrast, presents a more varied landscape. Indeed, buyers face multiple technical approaches to desktop virtualization. Those flavors, in turn, feature different levels of customer adoption and offer different potential benefits.

The task for customers is to determine which desktop virtualization approach — or combination of methods — best suits their needs.

“A lot of people are wrestling with that these days,” said Joe Brown, president of Accelera Solutions, an IT solutions provider that specializes in virtualization and works in the government market.

Here’s a rundown on the main forms of desktop virtualization.

Option A: Presentation virtualization/application virtualization

How it works

Presentation virtualization lets users share an application hosted on a central terminal server. Instead of having expensive, full-functioning PCs on their desks, users have thin clients, which are stripped-down computers with no hard drives. The servers handle the data storage and the bulk of the application processing action, save for the user interface, which runs locally on the user’s desktop machine.

Microsoft’s Windows Terminal Services and Citrix Systems' Presentation Server — now rebranded as XenApp — are examples of the approach.

Such presentation solutions are simple to deploy as long as adequate network bandwidth is available, said Jim Smid, data center practice manager at Apptis Technology Solutions, an integrator with many government customers.

Brown said Citrix’s technology, in particular, has proven an effective solution for delivering a standard application to a large group of users who have regular network access. He said this approach can cover the desktop application needs of 30 to 40 percent of a typical organization’s users.

In the past, presentation virtualization wasn't an option for users who don’t have regular network access. But vendors have added a new capability called application streaming or application virtualization that address this mobile population. Citrix’s XenApp, for example, can deliver a mobile version of applications to workers’ desktops while they are connected. They can then run that application later even when there is no network connection.

VMware’s ThinApp and Microsoft’s App-V also offer application streaming.

Where it fits

Presentation virtualization and application virtualization play different roles in an organization.

Presentation virtualization sees the greatest use among task workers who use a limited number of standard applications, such as in call centers, said Tom Simmons, area vice president at Citrix's Government Systems division. Another niche is presenting existing applications that are difficult to manage on the client side.

It is also a good choice for users who need standard applications that access large, centrally stored datasets, said Rhys Ziemer, a technology expert at Microsoft.

Meanwhile, application virtualization and streaming provide centrally controlled and distributed apps to users, whether they are in-office workers with constant network access or mobile workers with only occasional network access.

Government status

Industry executives identify presentation virtualization and application virtualization as the most common forms of the technology. They said the ability to centrally manage applications and meet security standards, such as the Federal Desktop Core Configuration, rank among the attractions in government.

FDCC, a mandate of the Office of Management and Budget, calls for agencies to introduce standard configurations of Windows XP and Vista PCs in an effort to boost security.

Option B: Virtual desktop infrastructure (VDI)

How it works

VDI represents a newer development in desktop virtualization, and it is just now emerging among government agencies. The technology also falls under the hosted virtual desktop label. VDI Products include Citrix's XenDesktop, Parallels’ VDI and VMware’s View.

Microsoft, meanwhile, provides a basic, manageable VDI infrastructure with its upcoming Windows Server 2008 R2, Rhys said. General availability is slated for later this year.

The hosted virtual desktop approach is an effort to centralize user computing. Although a traditional PC houses the operating system, applications and data on a local hard drive, a virtual desktop places those elements in the data center. Each user’s desktop is maintained as a virtual machine running on a central server. A server could potentially host thousands of such virtual desktops for an agency's user population.

A connection broker, which supports one or more remote viewing protocols, links the user to his or her virtual desktop. Virtualization software vendors offer connection brokers, and third-party brokers are available from companies such as Leostream and Quest Software.

An organization might choose to use a conventional PC — a thick client — to display the virtual desktop or opt for a smaller device, such as a thin client or even an older model PC.

Where it fits

VDI offers greater opportunities for customizing the user experience compared with shared presentations of server-based applications.

Each virtual desktop residing in the back-end server infrastructure exists independently of all others. This isolation gives all users “their own personalized desktop,” said Raj Mallempati, group product manager for desktop solutions at VMware.

Accordingly, Brown said he recommends hosted virtual desktops for users who need personalization capabilities that a shared platform wouldn’t provide. He added that virtual desktops also avoid some application compatibility issues found in shared-computer environments.

VDI might also prove to be a fit for organizations that seek to maintain traditional desktop capabilities such as bi-directional audio/video and streaming video that are difficult or impossible in a shared presentation form of virtualization.

“As much as possible, we completely replicate the physical environment by doing things like bi-directional audio and video,” said Paul Garver, vice president of Quest Software's public sector division.

Government status

For the most part, VDI has surfaced as proof-of-concept deployments in government. But larger deployments have begun to emerge.

At the U.S. Patent and Trademark Office, 2,110 production employees — including trademark attorneys and Board of Patent Appeals judges — use a virtual machine for desktop computing, an agency spokeswoman said. USPTO’s desktop virtualization is built on VMware’s server and desktop products.

Elsewhere, Pike County Schools in eastern Kentucky has adopted a virtual desktop approach using IBM’s desktop cloud service. IBM hosts the VMware-based virtualized infrastructure, which spans 1,500 client machines.

Students access virtual desktops from an array of computer devices, including many older desktop models. “We can bring them back to life — kind of like Frankenstein,” said Marrita Horne, Pike County Schools' technology director.

District officials hope to add 2,000 more computers to the virtual service, including older machines that otherwise would have been scrapped. Horne also noted improved security as another advantage for the virtual desktop environment.

Option C: Virtual desktop/client-side hypervisor

How it works

In this wrinkle, the virtualization software operates only on a user's PC. This technology lets users operate virtual machines on their own devices as opposed to relying on a server to do the virtualization chores.

VMware set the market in motion in 1999, with the debut of VMware Workstation — the company’s first product. Workstation allows a PC to run multiple operating systems. Products in the Workstation mold are called Type 2 hypervisors because they run within an operating system. Type 1 hypervisors, typical of server virtualization, run directly on hardware.

However, some vendors are pushing Type 1 hypervisors to the desktop. Citrix’s Project Independence, in which it collaborates with Intel, marks one effort to develop a client-side hypervisor.

Where it fits

In recent years, products that let Apple Mac users run Windows or Linux have been a popular use of desktop virtualization. Parallels’ Desktop for Mac and VMware’s Fusion fall into that category.

Government status

The government has provided a steady source of users who want the ability to run Mac and Windows applications side by side. Bill Portin, vice president of sales and operations at Parallels, listed NASA, the National Institutes of Health and the Energy Department's national laboratories among the company's customers.

Aileen Black, vice president of VMware’s public-sector division, said Fusion is taking off in the Army, which recently purchased 7,500 Macs. The Defense Department and intelligence agencies have also requested it, she said.

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Reader comments

Thu, Jul 16, 2009 Michael Hyde georgia

In your article on desktop virtualization, there are several factors in the TCO equation, One of the major factors is in considering the TCO. In many real implementations of a VM or thin-client environment a couple of cost factors often get left out. These fall into two categories, A) missing items in the TCO from an IT perspective and B) the cost of lost productivity for the non-it staff.
The first for the TCO is not considering the additional cost of bandwidth across the network to support such an environment. Often companies overlook the need for increased network capacity and redundancy. The greater the distance geographically a company is, the higher these costs will be.
The Second in the TCO arena is not planning for or upgrading the servers over time. I have see where IT departments do not feel the pain of not upgrading or replacing the VM servers in a timely fashion. Overall savings can still be achieved as long as these elements are included; you just get a closer picture of what your TOC is.
A second overall cost factor is on the productivity of the working staff themselves. This is often referred to as a shadow cost which needs to be factored in. This issue is particularly pronounced if the server refresh and bandwidth issues have not been properly addressed. If personnel either can’t get to the system or are slowed down waiting on the sever to respond, then their productivity goes down which has an impact on either personnel costs or their meeting important delivery schedules; both of which impact a company’s bottom line.
As an IT consultant I have seen departments where the company completely ignores their productivity needs. As applications are standardized, they ignore some tools that are critical to the efficient functioning of a department. Meeting these needs often go ignored, poor alternatives are given or it takes months from the time a request is made till it is delivered. This type of issue is frequently found in engineering and marketing departments, where top-rated specialized applications are needed for the best productivity out of the department. Even in some of the “hybridized” departments this issue can be pronounced.
The solution to many of these considerations is to have proper overall planning, be realistic in calculating the TCO, have enough budget for sufficient upgrades over time and calculate any shadow costs for lost productivity within the company itself. A second part is to not force a one-size fits all implementation. One possible solution which assumes that the other issues have been properly addressed is to consider a combination of VM with the traditional environment.

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