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Lectern

By Steve Kelman

Blog archive

The Lectern: How can agencies save money in contract spending?

By November 2 (providing a decent interval after the end-of-fiscal-year contracting workload rush), agencies must provide the Office of Management and Budget with their plans for saving 3.5 percent in fiscal 2010 contracting spending and another 3.5 percent in fiscal 2011.

I actually think this is not a bad idea at all -- it is a performance target, not a set of prescriptions every agency must follow. With luck, it will spur some creative juices from the contracting community. And agencies will respond, I hope, by getting a better bang for the contracting buck, not mainly by doing less with less (cutting out activities that are contracted, though there may be occasions where this makes sense), or, dishonestly, by bringing activities in-house and counting gross savings rather than any net savings.

In the spirit of getting creative juices going, I wrote a column recently in Federal Computer Week on this topic. I would ask blog readers to take a look (you can read it here), but more importantly, please use this blog as a place to share ideas about techniques agencies can use to getting better bang for the contracting buck. Let's have an informal dialogue on this, and, as I said, let's get our creative juices as a community flowing. There's a trillion dollar deficit out there -- largely being caused by an effort to jumpstart the economy -- and we all have a responsibility to try to help.

PS. I thought the dialogue on last Thursday's post on civil service pay increases (read the blog post here) was interesting, though I noticed that nobody took up the issue of the procurement lawyer who is part of a unit on government contract law and white collar crime.

Posted by Steve Kelman on Sep 08, 2009 at 1:25 PM


Reader comments

Tue, Sep 22, 2009 steve kelman

Mary, thanks for the headsup. Yet another good example of the great Govloop site plus the acquisition dialogue you have organized. So cool! I look forward to looking at the ideas at the site this evening -- maybe will comment on them in my Thursday blog!

Tue, Sep 22, 2009 Mary Davie Crystal City VA

Steve - great topic. We are also discussing ideas on this same topic in the GovLoop Acquisition2.0 group and have lots of ideas flowing. Check it out here. I'll also post a link to this post and your article in the discussion thread on GovLoop. http://www.govloop.com/group/acquisition20/forum/topics/ideas-for-saving-money

Mon, Sep 14, 2009 Pattie DC

Agencies need to look at the total cost of a project over its entire lifecycle when figuring out where to "save" money. Many times, they only consider the ongoing cost of the contract(s) and not the total lifecycle cost of the project to include acquisition, closeout/disposal costs and the cost of the time people spend managing the project/contract. Sometimes it's more cost effective to do an assisted acquisition or use another agency's vehicle even if there is a fee involved because that is time (and therefore money) that agency personnel can spend doing another part of their mission.

Mon, Sep 14, 2009 M Reston, VA

The federal government needs to look at their missions, business processes, data, and applications across the entire Federal Enterprise. Duplications should be eliminated whereever possible. This is the path to leaner government. To the extent we don;t do this, we will continue to bloat with every Congressional session. Here is an acquisition example: OFPP should halt the renewal of every Agency-specific IDIQ for IT services. Agencies can use the GSA provided Alliant and Alliant Small Business contract or IT Schedule. They can put their own agency requirements on these flexible vehicles to satisfy any true agency-specific requirement they have.

Thu, Sep 10, 2009 Ed

Procurement & Gov. needs to stop promoting 8A set aside contracts and require them to bid on the work like any other contractor. There may be a reason why they are 8 A. That alone can save $$$. Also allow other Gov. agencies to use the GSA IDIQ contracts that are already in place....saves time and money for the smaller projects.

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