Example Track 1

Stories of What Works in Digital Transformation

Jun 30, 2020

11:20 AM - 11:50 AM

John Mancini

Former President, AIIM and President,

Content Results, LLC

Scott Swidersky

Vice President of Enterprise Content Management,
Konica Minolta Business Solutions U.S.A., Inc. and President

Quality Associates Inc.

The core requirement of M-19-21 is for the federal government to embrace electronic records management — to stop archiving paper. Yet any agency that focuses strictly on document conversion and digitization is missing the opportunity to truly modernize its approach to records management. Through an interactive session, the audience will hear from two leading experts in the field as well as share insights with each other on the 10 core competencies of electronic records readiness and what that means for their critical missions.

Competencies discussed will include the following:

  • 1. Regular records management program audits, evaluations and frequent updating and validation of vital records inventory.
  • 2. Clear metrics and performance measures to validate records management effectiveness.
  • 3. Quick response and clear accountability for FOIA requests.
  • 4. Integrated internal controls to ensure the reliability, authenticity, integrity, usability and preservation of an electronic record throughout its lifecycle.
  • 5. A clearly identified digitization strategy to convert permanent records created in hard copy or other analog formats to digital format.
  • 6. Integrated management of electronic records regardless of storage location (on-premises and the cloud).
  • 7. Automated systems for capturing, assigning necessary metadata and classifying electronic information as it is created or enters the organization.
  • 8. Incorporation of automated records management functionality into all electronic information systems.
  • 9. Documented and approved procedures to enable the migration of records and associated metadata to new storage media or formats as technology changes.
  • 10. Documented and approved policies and systems for eventual transfer of all electronic records to the National Archives and Records Administration (NARA).