CIA records management initiatives

Proactive Electronic Records Management

* Will have an electronic repository by fiscal 2002.

* Automates records creation, maintenance and retrieval.

* Provides audit trail and monitors access to restricted information.

* Phase 1: E-mail.

* Phase 2: Microsoft Corp. Office applications.

* Phase 3: Integration of cable messaging and administrative systems.

Space Management and Retirement Tracking

* Tracks hard-copy documents at the desktop, folder and document levels.

* Automates retrieval and tracking through bar code system.

* Requires guidelines for entering data into SMART about electronic

media.

Management of Officially Released Information

* Handles FOIA requests, congressional inquiries, public requests.

* Stores and retrieves classified full-text documents.

* Provides online image editing.

* Automates case management with distributed workflow.

* Provides online database for support materials for declassification

decisions.

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