Web may help rule-making process
- By GSA's Emerging IT Policies Division
- Apr 20, 2000
Federal Webmasters looking to offer additional services should consider
making their agency's World Wide Web site a virtual environment for conducting
the rule-making process.
With some creative thought, Webmasters can facilitate an agency's rule-making
process via a combination of intranet and Internet solutions. Posting documents
and e-mails can help build better relationships with the affinity groups
the agency works with. These methods also can ensure better-quality work
by providing ways to incorporate more points of view.
One caution: Care must be taken in handling e-mail responses to a proposed
regulation. Servers have become clogged when hundreds of thousands of e-mail
responses have flooded in. To ease this problem, it's helpful to group e-mail
into categories, or the public can be prompted to respond to a range of
Following is a summary of the rule-making process.
* First, the agency must identify the need for regulatory change. Is this
a new area to be addressed or is it an existing area that needs updating?
I can't emphasize enough that at the beginning of the regulation process,
you need to determine the following: What you want to do, why you want to
do it and the intended impact of the new or changed regulation. If you can't
do that, you will become involved in a fairly long and complicated process
that probably won't be too successful.
* Write the content of the regulation in plain language. To the extent possible,
collaborate with selected users on the contents of these documents.
* Know or make sure someone in your organization knows the applicability
of the following orders and laws: — Administrative Procedures Act (5 U.S.C. : 551 et seq.; especially see 553 Executive Order 12866).
* The Paperwork Reduction Act of 1995 (44 U.S.C. : 3501 et seq.).
* The Regulatory Flexibility Act of 1980 (5 U.S.C. : 601).
* The Small Business Regulatory Enforcement Fairness Act of 1996 (Pub. L.
* Send the proposed regulation through the internal agency clearance process,
which almost always includes the agency's general counsel almost. Obtain
the signature of the senior official who has responsibility to sign proposed
* If the proposed regulation is considered to be a significant regulatory
action under Executive Order 12866, it will need to be reviewed by the Office
of Management and Budget. OMB has up to 90 days to review it.
* Finally, publish the proposed regulation in the Federal Register to get
comments from anybody that reads the notice of proposed rule-making, if
required. This part of the process usually lasts for 60 days.
* Consider comments received before producing a final version of the interim
rule or a final rule. It may be that after reading the comments, you decide
not to proceed further with the regulation.
* After reconciling the comments and making any changes as needed, send
the final rule back through the internal agency clearance process. Again,
the agency general counsel is usually always part of the final review process.
Resolve any content issues that develop.
* Obtain signature of agency head. Publish the final regulation in the Federal