Government still can't reconcile books
- By Christopher Dorobek (Moderator)
- Apr 08, 2002
Fiscal 2001 audit
For the fifth consecutive year, the federal government was unable to present auditable financial books — in part because of antiquated financial management systems, the General Accounting Office has found.
GAO officials said that the Defense Department's pervasive financial management problems were the single largest obstacle to an "unqualified," or clean, audit opinion. But problems with agency financial systems also played a role, said David Walker, the government's comptroller general.
"Federal agencies have started to make progress in their efforts to modernize their financial management systems," Walker wrote in his audit report, released March 29. "However, the need for timely, accurate and useful financial and performance management information is greater than ever, given the increasing demands of the federal budget."
GAO's audit is published as part of the government's fiscal 2001 financial report, issued by the Treasury Department.
Producing auditable financial statements is important, the report noted, so that "sound financial information" is available for Congress to use in exercising its oversight responsibilities, for agency managers to use to maintain operational accountability and for Treasury to use in preparing government financial statements as required by law.
The financial report acknowledged that the government has pervasive problems with financial systems.
"The federal government faces agency-specific and governmentwide challenges in modernizing its financial management systems," the financial report said. "Many financial management systems need upgrading or replacing before they can provide information to support efforts to achieve the president's goal of a citizen-centered, results-oriented and market-based government."
GAO found that 18 of the 24 agencies identified by the Chief Financial Officers Act were able to attain unqualified audit opinions on their financial statements, meaning that the agencies' books could be reconciled. That total was the same number as last year, but up significantly from fiscal 1996 when only six agencies attained clean audits.
The departments of Justice and Transportation moved from "qualified" — or questionable — to clean opinions. And the Federal Aviation Administration, which had been on GAO's high-risk list, has cured many of its financial management weaknesses, the report said.
However, GAO officials warned that many agencies have been able to obtain unqualified audit opinions only after making Herculean efforts. Those efforts necessitate "significant resources... extensive ad hoc procedures and... billions of dollars in adjustments to derive financial statements months after the end of a fiscal year," according to the GAO report.
All 24 agencies, however, were able to meet the Feb. 27 deadline for submitting their financial statements to the Office of Management and Budget.
"We are not satisfied with the publication of this report six months after the end of the fiscal year," said OMB Controller Mark Everson.
Therefore, fiscal 2002 financial data is due Feb. 1, 2003, and agencies will have only 45 days after the Sept. 30 close of fiscal 2003 to file financial statements.
OMB officials hope the timetable will spur agencies to regularly maintain good financial records, rather than trying to gather all the data in anticipation of the close of the year. That data can then be used for daily management decisions, officials have said.
Regardless, auditable books are not expected for at least several years, largely because of DOD's financial problems. GAO officials said that DOD's financial woes continue to be the most significant impediment to the federal government's overall ability to have auditable books.
DOD officials said last month that they had abandoned efforts to obtain a clean opinion and were instead focusing on fixing core financial management problems.
Progress on audited financial statements
These agencies received clean audits from the General Accounting Office:
The departments of Energy, Commerce, Health and Human Services, Housing and Urban Development, Interior, Labor, State, Treasury, Veterans Affairs, Justice and Transportation; the Environmental Protection Agency; the General Services Administration; the Nuclear Regulatory Commission; the National Science Foundation; the Office of Personnel Management; the Small Business Administration; and the Social Security Administration.
These agencies received "qualified" audits, meaning they passed but red flags were raised:
The Education Department and the Federal Emergency Management Agency.
These agencies were unable to be audited due to lack of data and other factors:
The departments of Agriculture and Defense, the U.S. Agency for International Development and NASA.
Christopher J. Dorobek is the co-anchor of Federal News Radio’s afternoon drive program, The Daily Debrief with Chris Dorobek and Amy Morris, and the founder, publisher and editor of the DorobekInsider.com, a leading blog for the Federal IT community.
Dorobek joined Federal News Radio in 2008 with 16 years of experience covering government issues with an emphasis on government information technology. Prior to joining Federal News Radio, Dorobek was editor-in-chief of Federal Computer Week, the leading news magazine for government IT decision-makers and the flagship of the 1105 Government Information Group portfolio of publications. As editor-in-chief, Dorobek served as a member of the senior leadership team at 1105 Government Information Group, providing daily editorial direction and management for FCW magazine, FCW.com, Government Health IT and its other editorial products.
Dorobek joined FCW in 2001 as a senior reporter and assumed increasing responsibilities, becoming managing editor and executive editor before being named editor-in-chief in 2006. Prior to joining FCW, Dorobek was a technology reporter at PlanetGov.com, one of the first online community centers for current and former government employees. He also spent five years at Government Computer News, another leading industry publication, covering a variety of federal IT-related issues.
Dorobek is a frequent speaker on issues involving the government IT industry, and has appeared as a frequent contributor to NewsChannel 8’s Federal News Today program. He began his career as a reporter at the Foster’s Daily Democrat, a daily newspaper in Dover, N.H. He is a graduate of the University of Southern California. He lives in Washington, DC.