DOD's enterprise license best practices

In 1999, the Defense Department looked at best practices for enterprise software agreements within DOD. The report identified a number of best practices:

When providing a selection of standards-compliant software:

* Conduct research, evaluate and test to identify the best products.

* Base standards on commercial offerings.

* Determine what degree of choice will be permitted.

* Keep up with evolving standards, products and delivery methods.

When funding enterprise agreements:

* Determine the necessity of up-front funding or if it will significantly improve discounts.

* Consider using revolving funds to acquire licenses.

* Use only the alternative financing plans that make sense.

When reducing acquisition and support costs, including software asset management:

* Identify high payback targets and focus your energy on those opportunities.

* Assign responsibility to negotiate enterprise software agree- ments only to offices that have demonstrated specialized knowledge and expertise.

* Benchmark, benchmark, benchmark.

* Be demanding.

* Consider the acquisition life cycle when crafting enterprise agreements for licenses neces- sary to operate software and keep it current.

* Keep it simple.

* Standardize terms and conditions of agreements.

* Understand and leverage market forces.

* Convince industry that the deal is real and that you control the buyers and the number of contracts.

* Establish a partnership with the supplier.

* Manage and track software as an asset.

To get people to use enterprise agreements:

* Emphasize ease of use.

* Communicate to obtain better buy-in.

* Demand compliance.

* Develop both top-down and bottom-up incentives to control and ensure use of the enterprise agreements.

* Identify and remove impediments to using enterprise software agreements.

Featured

  • Defense
    Ryan D. McCarthy being sworn in as Army Secretary Oct. 10, 2019. (Photo credit: Sgt. Dana Clarke/U.S. Army)

    Army wants to spend nearly $1B on cloud, data by 2025

    Army Secretary Ryan McCarthy said lack of funding or a potential delay in the JEDI cloud bid "strikes to the heart of our concern."

  • Congress
    Rep. Jim Langevin (D-R.I.) at the Hack the Capitol conference Sept. 20, 2018

    Jim Langevin's view from the Hill

    As chairman of of the Intelligence and Emerging Threats and Capabilities subcommittee of the House Armed Services Committe and a member of the House Homeland Security Committee, Rhode Island Democrat Jim Langevin is one of the most influential voices on cybersecurity in Congress.

Stay Connected

FCW INSIDER

Sign up for our newsletter.

I agree to this site's Privacy Policy.