CIO Council group lists ways to improve e-records management

The Office of Management and Budget and the National Archives and Records Administration need to improve accountability and managerial support, and create an advisory board to enhance agency management of electronic records, according to a report from the CIO Council.

The council’s Electronic Records Policy Working Group late last month issued the report recommending four steps the agencies should take.

“If effectively implemented, these recommended initiatives will substantially contribute to coherent federal information and records management policy,” the report said.

The report helps answer the issues outlined in the working group’s June 2004 report on barriers to effective e-records management.

The working group recommended that:

  • NARA and OMB work with agency inspectors general to identify methods to evaluate compliance with existing legislation and establish incentives for agencies to better manage and protect their e-records


  • NARA and OMB provide agencies with clear guidance on information management that is easily identifiable and widely available; NARA also should create a central online portal for agencies to share guidance


  • OMB’s Federal Enterprise Architecture Management Program Office develop a records management profile in the FEA following the example of the security and privacy profile


  • OMB and the CIO Council establish a Federal Records Council to provide ongoing support to agencies, by sharing best practices, strategies and lessons learned about managing e-records.



“All four recommendations need to be understood as mutually supportive strategies,” the report said. “This will help ensure that information and records management is integrated into all aspects of critical agency business operations rather than treated as a standalone, stovepiped set of burdensome and unhelpful requirements.”

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