DOD close to e-records software standard
- By Jason Miller
- Mar 22, 2007
Joint Interoperability Test Command
The Defense Department is in the final stages of revising its records management standard for software.
Kelly, who works in DOD’s information policy directorate in the chief
information officer’s office, said earlier this week that the new
guidance will incorporate more network-centricity functions and Freedom
of Information Act (FOIA) and privacy issues.
Kelly did not give a specific date for when the new standard would be released, but said it would be soon.
are asking vendors to treat this like a new standard,” Kelly said
during a Federal Information Records Managers Council meeting at the
FOSE trade show in Washington, D.C.
As for FOIA and privacy,
Kelly said the revised standard will address how to deal with
additional metadata, such as e-mail, and workflow requirements, alerts
and timing issues. It also builds on automatic linking, user-defined
fields and logic from Version 2 of the standard, which DOD issued in
2002, he said.
DOD also is adding guidance for net-centric
systems. That includes data discovery standards, such as e-mail,
National Archives and Records Administration’s archival export
standards, import and export standards when moving records among
compliant records management systems, and the revised standards
encourage use of services-oriented architecture, Kelly said.
DOD issues the revised standard, Kelly said Joint Interoperability Test
Command, which is the primary user of the guidance, will work with
vendors to test products for compliance with the criteria. He said the
command will require vendors to pay $30,000 over three years for
testing and certification work.
After the software application
guidance is completed, DOD will begin work on the department’s overall
records management guidance, known as DOD Directive 5015.2, Kelly added.