DOD maps out plans for improving data

Defense Department procurement officials now have a 10-step plan for putting the correct acquisition information into the government’s spending database, according to a new memo.


Each of the DOD components with procurement authority has to find a method of checking the data along with discrepancies between databases and reasons for errors, according to a memo issued July 25 by Shay Assad, DOD's director of defense procurement, acquisition policy and strategic sourcing.


To validate and verify DOD’s information, under the memo officials must:



  • Review the important data elements they have to assess.

  • Determine how they will validate and verify their data with statistical samples.

  • Assign personnel to do the checks.

  • Identify missing records and discrepancies between the Federal Procurement Data System and other records.

  • Perform data verification reviews.

  • Perform root-cause analyses for errors and document them.

  • Correct those errors.

  • Review anomaly reports as a form of preventative maintenance.

  • Provide verification reports on data to Assad’s office.

  • Provide an annual certification report.


DOD officials submitted their plans on July 10 to the Office of Federal Procurement Policy. OFPP is pressuring agencies to enter the right information into FPDS. Officials are trying to correct FPDS’ reputation for poor and incomplete, even unreliable, data.


Paul Denett, OFPP administrator, wrote in May that the Federal Funding Accountability and Transparency Act and the USASpending.gov Web site have increased the public’s access and interest in government spending information. The ensuing scrutiny of agencies’ acquisitions makes it more important than ever to pay careful attention to the accuracy of the data, he wrote.


Denett’s memo required chief acquisition officers to find ways to ensure that the fiscal 2008 FPDS contract data is accurate and updated. He also wants agencies to provide OFPP a statement of validation and verification results for 2008 data by Jan. 5, 2009.


Dennett's memo required all agencies to submit their data quality plans by July 15.

About the Author

Matthew Weigelt is a freelance journalist who writes about acquisition and procurement.

Featured

  • Contracting
    8 prototypes of the border walls as tweeted by CBP San Diego

    DHS contractors face protests – on the streets

    Tech companies are facing protests internally from workers and externally from activists about doing for government amid controversial policies like "zero tolerance" for illegal immigration.

  • Workforce
    By Mark Van Scyoc Royalty-free stock photo ID: 285175268

    At OPM, Weichert pushes direct hire, pay agent changes

    Margaret Weichert, now acting director of the Office of Personnel Management, is clearing agencies to make direct hires in IT, cyber and other tech fields and is changing pay for specialized occupations.

  • Cloud
    Shutterstock ID ID: 222190471 By wk1003mike

    IBM protests JEDI cloud deal

    As the deadline to submit bids on the Pentagon's $10 billion, 10-year warfighter cloud deal draws near, IBM announced a legal protest.

Stay Connected

FCW Update

Sign up for our newsletter.

I agree to this site's Privacy Policy.