How NASA Handles Tech

Cutting costs with virtual conferencing

NASA technology can involve rockets and satellites, but the agency uses IT to innovate at all levels. Long before the sequester and tightened budgets, for example, NASA had turned to videoconferencing to cut costs.

NASA hosted its first Virtual Executive Summit in October 2012 as a series of prerecorded and live sessions, activities and interactions hosted through NASA's human resources portal and Adobe Connect. Nearly 500 NASA leaders participated in the virtual events.

According to officials, the agency saved $750,000 in travel expenses and another $250,000 in logistics and venue costs -- for a total of more than $1 million in savings.

The summit, which took place throughout the month of October, proved that communications, collaboration and learning could be delivered in a distributed virtual environment, said Erica Bovaird, NASA's chief learning officer.

Last year, the agency announced plans to reduce travel expenses by more than $20 million by using Web and videoconferencing solutions.

Virtual technology also allows agencies to host more events. NASA was able to do six times as many events in 2013 as it did in 2011. Estelle Dodson, integrative sciences and technologies manager at NASA's Astrobiology Institute, said that given current travel restrictions, cultural changes and improvements in technology, virtual conferencing is a great option for agencies.

"There's been a real change in people's receptiveness to videoconferencing," she said. "Also, improvements in videoconferencing ability itself, the reliability, the quality, all these things increased at the same time that the generation was entering the workforce about five years ago that had really spent a lot of their life online already and were really comfortable with video."

Dodson has been doing videoconferencing events since the opening of NASA's virtual institute in 1998. The institute brings together university and NASA researchers worldwide to collaborate, train others and develop best practices for efficient virtual conferencing.

Virtual conferences might not be as sexy as moon shots and Mars rovers, but Bovaird said the innovation is similar. "This human capital project...required ingenuity in technical, systems and content requirements...a dramatic change in workforce culture, and a deep curiosity and belief in the benefits that this could offer," she said.

About the Author

Colby Hochmuth is a former staff writer for FCW.


  • Congress
    U.S. Capitol (Photo by M DOGAN / Shutterstock)

    Funding bill clears Congress, heads for president's desk

    The $1.3 trillion spending package passed the House of Representatives on March 22 and the Senate in the early hours of March 23. President Trump is expected to sign the bill, securing government funding for the remainder of fiscal year 2018.

  • 2018 Fed 100

    The 2018 Federal 100

    This year's Fed 100 winners show just how much committed and talented individuals can accomplish in federal IT. Read their profiles to learn more!

  • Census
    How tech can save money for 2020 census

    Trump campaign taps census question as a fund-raising tool

    A fundraising email for the Trump-Pence reelection campaign is trying to get supporters behind a controversial change to the census -- asking respondents whether or not they are U.S. citizens.

Stay Connected

FCW Update

Sign up for our newsletter.

I agree to this site's Privacy Policy.