How NASA Handles Tech

Cutting costs with virtual conferencing

NASA technology can involve rockets and satellites, but the agency uses IT to innovate at all levels. Long before the sequester and tightened budgets, for example, NASA had turned to videoconferencing to cut costs.

NASA hosted its first Virtual Executive Summit in October 2012 as a series of prerecorded and live sessions, activities and interactions hosted through NASA's human resources portal and Adobe Connect. Nearly 500 NASA leaders participated in the virtual events.

According to officials, the agency saved $750,000 in travel expenses and another $250,000 in logistics and venue costs -- for a total of more than $1 million in savings.

The summit, which took place throughout the month of October, proved that communications, collaboration and learning could be delivered in a distributed virtual environment, said Erica Bovaird, NASA's chief learning officer.

Last year, the agency announced plans to reduce travel expenses by more than $20 million by using Web and videoconferencing solutions.

Virtual technology also allows agencies to host more events. NASA was able to do six times as many events in 2013 as it did in 2011. Estelle Dodson, integrative sciences and technologies manager at NASA's Astrobiology Institute, said that given current travel restrictions, cultural changes and improvements in technology, virtual conferencing is a great option for agencies.

"There's been a real change in people's receptiveness to videoconferencing," she said. "Also, improvements in videoconferencing ability itself, the reliability, the quality, all these things increased at the same time that the generation was entering the workforce about five years ago that had really spent a lot of their life online already and were really comfortable with video."

Dodson has been doing videoconferencing events since the opening of NASA's virtual institute in 1998. The institute brings together university and NASA researchers worldwide to collaborate, train others and develop best practices for efficient virtual conferencing.

Virtual conferences might not be as sexy as moon shots and Mars rovers, but Bovaird said the innovation is similar. "This human capital project...required ingenuity in technical, systems and content requirements...a dramatic change in workforce culture, and a deep curiosity and belief in the benefits that this could offer," she said.

About the Author

Colby Hochmuth is a former staff writer for FCW.

FCW in Print

In the latest issue: Looking back on three decades of big stories in federal IT.


  • Anne Rung -- Commerce Department Photo

    Exit interview with Anne Rung

    The government's departing top acquisition official said she leaves behind a solid foundation on which to build more effective and efficient federal IT.

  • Charles Phalen

    Administration appoints first head of NBIB

    The National Background Investigations Bureau announced the appointment of its first director as the agency prepares to take over processing government background checks.

  • Sen. James Lankford (R-Okla.)

    Senator: Rigid hiring process pushes millennials from federal work

    Sen. James Lankford (R-Okla.) said agencies are missing out on younger workers because of the government's rigidity, particularly its protracted hiring process.

  • FCW @ 30 GPS

    FCW @ 30

    Since 1987, FCW has covered it all -- the major contracts, the disruptive technologies, the picayune scandals and the many, many people who make federal IT function. Here's a look back at six of the most significant stories.

  • Shutterstock image.

    A 'minibus' appropriations package could be in the cards

    A short-term funding bill is expected by Sept. 30 to keep the federal government operating through early December, but after that the options get more complicated.

  • Defense Secretary Ash Carter speaks at the TechCrunch Disrupt conference in San Francisco

    DOD launches new tech hub in Austin

    The DOD is opening a new Defense Innovation Unit Experimental office in Austin, Texas, while Congress debates legislation that could defund DIUx.

Reader comments

Wed, Jul 2, 2014 Reed Gusmus United States

Great article! The flexibility of this technology has made communication much more convenient and efficient. We use iMeet ( and its awesome because even when I do have to travel, I can use the mobile app to participate in a video conference so that I don't get thrown out of the loop.

Please post your comments here. Comments are moderated, so they may not appear immediately after submitting. We will not post comments that we consider abusive or off-topic.

Please type the letters/numbers you see above

More from 1105 Public Sector Media Group