Procurement

HHS releases first RFP under Buyers Club

The Department of Health and Human Services has issued the first procurement initiative under its innovative Buyers Club program in an effort to open a new avenue for agency contracting officers and vendors and pave the way for bigger IT projects.

Mark Naggar, a procurement adviser for HHS' Buyers Club, told FCW in an interview that a solicitation issued Aug. 6 by the department's Office of the Assistant Secretary for Planning and Evaluation (ASPE) reflects some of the procedural tweaks and fine-tuning that could ultimately help spark a solution to the federal government's IT acquisition problems.

"We have an eye out for early adopters for new approaches" at HHS, said Naggar, who works under HHS Chief Technology Officer Bryan Sivak and is on loan as an acquisition expert from the Centers for Disease Control and Prevention. "ASPE is one of those. They're willing to look at things with an open mind."

In the request for proposals, ASPE asks for help in implementing a platform and technical infrastructure for its websites, databases and software development environments; implementing a Web content management system and software package; redesigning public and intranet websites; and migrating those websites and databases into the content management system.

Naggar acknowledges that ASPE's aims are modest when compared to other large IT projects. But he said the impact of the techniques would multiply when the program is scaled up.

He added that larger IT procurements under the Buyers Club initiative are in the works but declined to provide details on projects or their timelines. He hopes to convene "industry days" ahead of those large procurements to discuss the problems the agency is trying to solve.

'Look under the hood'

ASPE's RFP provides some insight into how the Buyers Club will approach larger projects.

For instance, Naggar said, the solicitation package does not start with a traditional, proscribed "statement of work" but rather a looser "statement of objective" of what the agency hopes to accomplish with the project. Officials will also use a "down select" process to narrow the field by choosing as many as five vendors with the best ideas described in eight-page concept papers. Those semi-finalists will be given $10,000 to create prototypes of their ideas "to see what they can do."

Naggar said that approach allows companies to focus on building websites and content management systems instead of drafting long proposals.

To give the five vendors a clear perspective on what the agency needs, the procurement team included Web links and intranet screen captures in the RFP, Naggar said. "It lets them look under the hood and see the real-world structure," he said.

The timeline is also compressed. The RFP gives offerors two weeks to submit an initial concept paper, after which agency officials will choose five submissions, and then those companies will have three weeks to develop proof-of-concept prototypes, which the government will own.

Those chosen for the second stage will participate in a two-hour question-and-answer session about the program's requirements. A technical evaluation board will judge the submissions and make a final award.

According to Naggar, the process gives contractors a chance to show off what they can do rather than just write about it. The prototype gives the evaluation board a working example of the company's capabilities and streamlines the competition process by minimizing the upfront effort involved in being considered for an award.

About the Author

Mark Rockwell is a staff writer at FCW.

Before joining FCW, Rockwell was Washington correspondent for Government Security News, where he covered all aspects of homeland security from IT to detection dogs and border security. Over the last 25 years in Washington as a reporter, editor and correspondent, he has covered an increasingly wide array of high-tech issues for publications like Communications Week, Internet Week, Fiber Optics News, tele.com magazine and Wireless Week.

Rockwell received a Jesse H. Neal Award for his work covering telecommunications issues, and is a graduate of James Madison University.

Click here for previous articles by Rockwell. Contact him at mrockwell@fcw.com or follow him on Twitter at @MRockwell4.


The Fed 100

Save the date for 28th annual Federal 100 Awards Gala.

Featured

  • computer network

    How Einstein changes the way government does business

    The Department of Commerce is revising its confidentiality agreement for statistical data survey respondents to reflect the fact that the Department of Homeland Security could see some of that data if it is captured by the Einstein system.

  • Defense Secretary Jim Mattis. Army photo by Monica King. Jan. 26, 2017.

    Mattis mulls consolidation in IT, cyber

    In a Feb. 17 memo, Defense Secretary Jim Mattis told senior leadership to establish teams to look for duplication across the armed services in business operations, including in IT and cybersecurity.

  • Image from Shutterstock.com

    DHS vague on rules for election aid, say states

    State election officials had more questions than answers after a Department of Homeland Security presentation on the designation of election systems as critical U.S. infrastructure.

  • Org Chart Stock Art - Shutterstock

    How the hiring freeze targets millennials

    The government desperately needs younger talent to replace an aging workforce, and experts say that a freeze on hiring doesn't help.

  • Shutterstock image: healthcare digital interface.

    VA moves ahead with homegrown scheduling IT

    The Department of Veterans Affairs will test an internally developed scheduling module at primary care sites nationwide to see if it's ready to service the entire agency.

  • Shutterstock images (honglouwawa & 0beron): Bitcoin image overlay replaced with a dollar sign on a hardware circuit.

    MGT Act poised for a comeback

    After missing in the last Congress, drafters of a bill to encourage cloud adoption are looking for a new plan.

Reader comments

Please post your comments here. Comments are moderated, so they may not appear immediately after submitting. We will not post comments that we consider abusive or off-topic.

Please type the letters/numbers you see above

More from 1105 Public Sector Media Group