Electronic Records Readiness

Example Track 1

Uncharted and Uncertain: The Path to Paperless Recordkeeping

Dec 05, 2019

9:00 am - 9:20 am

Debbie Kramer

Branch Chief, Records and Data Management

HHS/Office of the Secretary

Complying with M-19-21 will require the federal government’s records officers to quickly surmount the legacy and culture of paper recordkeeping. Beginning Jan. 1, 2020, permanent records can no longer exist in paper format, and by 2022, federal agencies must also create, retain and manage temporary records in electronic format. The U.S. Department of Health and Human Services is considering the challenge from multiple angles:

  • -- Closing the gap between IT and recordkeeping functions
  • -- Capturing records on “day one” of employees’ service
  • -- Educating the workforce on recordkeeping best practices
  • -- Implementing procedures to ensure records’ accuracy
  • -- Advancing compliance via available IT tools
  • -- Implications for public disclosure, including FOIA