Example Track 1

Executive Insights – M-19-21 Best Practices and Practical Advice

Mar 25, 2020

9:25 AM - 9:50 AM

John Mancini

Former President, AIIM and President,

Content Results, LLC

Scott Swidersky

Vice President of Enterprise Content Management,
Konica Minolta Business Solutions U.S.A., Inc. and President

Quality Associates Inc.

Advances in technology are enabling data modernization for the federal government to meet NARA’s M-19-21 compliance requirements. While federal agencies must convert their environments to ones that support electronic records management by 2022, the deadline is fast approaching. There are numbers of challenges and hurdles in the early stages of developing a plan and strategy for meeting this mandate on time and within budget. This presentation will cover these challenges and how to address concerns around the cost of planning, the reinvention of current business processes, approaches to content classification, digital systems, document conversion and electronic records management implementation. While the volume, variety and velocity of data being generated creates a wealth of data, federal agencies need to be prepared to handle a complex conversion environment in order to successfully meet NARA’s M-19-21 compliance deadline. This presentation will address best practices and share practical advice learned from agencies already putting the essentials in place, such as securing additional budget and executive-level support for what is a foundational modernization effort. Key discussion topics will address the following questions:

  • 1. What do I need to know about the attributes of both documents and data?
  • 2. As a records manager, what do I need to know to accurately assess my agency’s M-19-21 readiness?
  • 3. What are the key components to successfully building my agency’s plan?
  • 4. What should I modernize, and how should I go about it?
  • 5. As a records official, how do I make senior agency officials better understand the importance of records?
  • 6. How does my day-forward strategy overlap with what I have already done?
  • 7. What factors should I consider when making the decision to out-source or not?
  • 8. What do I need to know if I’m considering a CapStone approach to email?